Terms & Conditions
- Enrollment Policy
- Parent/Adult Code of Conduct
- RECORDS MANAGEMENT POLICY
- Child Wellness Covenant and Child Safeguarding Policy
- Academics and Behavior Policies
- Preventative Policy on Drug Use (Grades 6 - 12)
- Insurance Policy
- Liability Release and Waiver Agreement
- Day Field Trip Policy
- Financial Policy
- Refund Policy
- Indonesian Ministry of Education Requirements
Upon accepting an Offer of Admission from JIS, you accept and consent to all JIS policies, terms, and conditions of enrollment. Parent/guardian/student non-agreement or non-compliance with the JIS enrollment policy may result in withdrawal, admission, or exclusion from enrollment.
Disclosure, Consent, and Permissions
- I confirm that I am this student’s parent or legal guardian, that I have full authority to enter into this contract, and that by consenting to these policies, terms, and conditions, consent by all other legal guardians of this student is implicit.
- I understand and agree that failure to fully disclose any and all information as requested on the JIS Application Form and Supplementary Forms may result in incorrect grade or program placement, nullified acceptance, or withdrawal of enrollment.
- I understand and agree that enrollment is conditional on my/our child’s successful completion of the most recent semester's work and that it is my/our responsibility to provide proof of completion to Jakarta Intercultural School as soon as records become available. I understand that enrollment remains provisional until the receiving campus has met with the student.
- I give permission for Jakarta Intercultural School (JIS) to receive and release information from or to any of my/our child’s past, current or future schools, educational institutions, or student support providers either verbally or in writing.
- I understand and agree that every student’s enrollment will be reviewed annually. Continued enrollment at JIS is conditional on my/our child remaining in good academic, behavioral, and financial standing, and on the school’s ability to meet my/our child’s English Language proficiency or Student Support needs.
In joining JIS, I commit to:
- Accepting and supporting my/our child’s grade level placement, class list placement, EAL placement, and Learning Support placement and service model.
- Reading, understanding, and following academic and behavior policies presented in the Student/Parent Handbooks.
- Ensuring my/our child’s regular attendance at school.
- Ensuring that my/our child will be living with a parent, or a legal guardian acknowledged by the school for the duration of his/her enrollment at JIS.
- Supporting the school’s mission, vision, values, dispositions, strategic objectives, and all initiatives towards their achievement.
- Supporting the school’s academic program, and accept that meeting country-specific or region-specific curriculum outside of JIS’ curriculum may not be possible or supported.
- Being responsible for ensuring my/our understanding of the school’s academic programs, curriculum, and co-curricular activities, and my/our child’s growth and learning by attending parent coffees, parent-teacher conferences, and other informational events.
- Working in partnership with the school and support my/our child at home in order to help him/her meet the school’s academic and behavioral expectations.
- Using the channels of communication established by the school and outlined in divisional handbooks when seeking a resolution to a problem or concern.
- Contributing to a positive school environment of unity, diversity, and inclusion.
- Paying school fees and all other fees invoiced by Jakarta Intercultural School in accordance with and adherence to the JIS the School Fee Schedule and Terms and Conditions of Business.
- Understanding, agreeing to, and following all other JIS Terms and Conditions of Enrollment
At JIS, we believe that the success of our students involves positive partnerships with all members of our community. As such, we expect that while on our campuses and/or while enrolled at JIS, all persons will uphold our JIS code of conduct and behavioral expectations.
As a member of our community, you can expect that JIS will:
- Prioritize student learning in a safe and caring environment
- Maintain a safe, respectful and professional environment for all members of our community, both on campus and via our communications
- Communicate weekly via Parent Bulletins from each campus
- Share news from the Head of School, via “Grateful Head” newsletter at least twice a month
- Post any emergency information via JISNet “red box” as quickly as we can
- Uphold our contractual and professional agreements regarding conduct and behavior
- Encourage all community members to uphold our JIS mission, vision and values
As partners in your student’s learning, we rely on you to:
- Familiarize yourself with the campus handbooks and assist your son or daughter in his/her understanding of these expectations as well
- Maintain a safe, respectful and professional environment for all members of our community, both on campus and via all other communications
- Maintain updated contact information via JISNet portal, including alternate supervision arrangements if both parents/guardians travel outside of Jakarta
- Update your child’s medical information as needed with our nursing staff
- Communicate directly and respectfully with faculty, staff or administrators when you have a concern
- Read all official JIS communications and stay up-to-date with campus events
- Meet all financial obligations in a timely manner
- Uphold and model our mission, vision and values, in addition to this code of conduct
- Be an advocate for JIS
In joining the JIS community you agree to uphold the above statements at all times. In violation of these expectations, we reserve the right to remove individuals from our campus and/or limit future access, as well as revoke JISNet portal or Powerschool access we deem necessary.
I understand and agree that the school maintains cumulative records of all student files including application documents, school records, and confidential documents. Paper records are kept in locked file cabinets on campus. Digital records are stored in a secure, private, in-house server. Only certain staff and faculty have access to student records including, School Administrators, Student Support Team members, Admission Office personnel, and Campus Registrars. Parents have a right to request access to their child’s records, except those for which they have waived rights of access (e.g. Admission test results, confidential references).
I understand and agree that upon a student’s withdrawal or graduation from JIS, the school will only forward documentation accrued during the student’s enrollment at JIS. The school will obtain written consent from the parent before forwarding confidential records.
I understand and agree that the school will keep student files for five years after withdrawal of enrollment or graduation after which student records will be destroyed and/or permanently deleted from the server. High School transcripts will be kept indefinitely and securely as both digital and hardcopy documents.
JIS has an institutional responsibility to protect children. In this role, we need to ensure that all children in our care are afforded a safe and secure environment in which to grow and develop, no matter what cultural background they come from. JIS endorses the United Nations' Convention on the Rights of the Child, of which our host country, Indonesia, is a signatory.
Upon enrolment, parents and students will be provided with the complete Child Safeguarding Policy. Below is the Child Wellness Covenant by which all JIS parents/guardians are expected to abide as members of our community.
JIS Child Wellness Covenant
We acknowledge that by enrolling our children at JIS, we understand the values embedded in the school’s mission and learning dispositions. We also recognize the importance of these values in the education of our children, and agree to reinforce these values at home.
I / We undertake to:
- Support the school’s Child Safeguarding Policy and guidelines on behavior and equal opportunities.
- Be present in Jakarta, and if we must leave, arrange a temporary guardian for our child/children, and inform the school of those arrangements, including emergency contact information, through a signed Parent Absence Notification form. This temporary guardian must be able to serve in the capacity of in loco parentis (in the place of a parent), with full authority to make parental decisions to ensure appropriate supervision and to respond to a medical emergency.
- Share in the responsibility to bring forth information that supports JIS’ Child Safeguarding Policy.
JIS Handbooks are designed to help you understand our academic programs, support systems, faculty contacts, expectations, and opportunities. Academics and behavior policies are detailed within these handbooks.
New JIS families will be able to access handbooks upon enrollment.
Families of students already attending JIS can access handbooks by logging on to JISNET and clicking this link.
If you would like to request a copy in advance, please email firstname.lastname@example.org
As part of JIS’ preventative Drug Policy, parents/guardians are required to sign this form at the time of enrollment. JIS operates a random drug testing program in the High School and Middle School whereby students are tested by using a urine analysis sample and/or a hair testing sample. If a student is found positive on a drug test the consequences are as follows:
- Parent-student-administrator/counselor conference at school.
- Minimum four-day suspension.
- Six sessions of counseling by an approved non-school counselor. Return to school contingent upon receiving documentation of student having attended the first session.
- Placed on a regular drug testing program.
Second Offense: Expulsion
Parents should also note the disciplinary code regarding drug use in a non-drug test situation:
Any student found to be in possession of, taking, being under the influence, buying, selling, giving, trafficking, aiding, or abetting the propagation of narcotics, stimulants, barbiturates, suppressants, hallucinogenic substances, inhalants, or marijuana will be recommended for expulsion.
JIS does not provide and therefore, is not obliged to provide any medical and non-medical coverage for any persons (students or non-students) for injuries or accidents during curricular, co-curricular or extracurricular activities on campus, off-campus locally and off-campus abroad. This also applies to JIS students, JIS parents and volunteers, non-JIS students, and non-JIS parents who participate in any JIS event on or off campus.
Parents are required to procure suitable personal health, medical, and travel insurance along with any other type of insurance that they may deem necessary, for their child(ren) and themselves before enrolling at JIS.
- I understand that JIS rules and regulations will be in effect and that safety precautions will be taken, but I also understand that JIS as a Foundation, organs of the Foundation, school, or any individual employed by JIS cannot be held responsible for events or accidents that occur or may occur. In the event of an injury or accident involving my child, I understand that I will be informed as soon as possible. If I am unable to be contacted, I authorize the representatives of JIS to act on my behalf in a medical emergency involving my child, and I will bear all costs spent for such an occasion, except for the costs that the school explicitly covers.
- In this regard, I will not bring any suit or assert any claim or initiate criminal nor civil proceedings against JIS or JIS representatives as a result of any actions taken to attend my child(ren) or as a result of incidents involving my child(ren).
- In the event of a medical emergency, the cost of getting my child to the nearest center of medical care to stabilize his/her condition will be borne by the school. All other medical costs will be my responsibility as the parent or legal guardian.
- I agree to pay all costs, charges, and expenses incurred in relation to providing this medical care along with other associated costs. I hereby release JIS and JIS representatives from responsibility for all costs and expenses, and I also agree to assume any liability arising from their decision on my behalf. In this regard, I will not bring any suit or assert any claim, nor initiate criminal or civil proceedings against JIS or JIS representatives as a result of any actions taken to attend my child(ren) or as a result of incidents involving my child(ren).
I have read and agree to these conditions as outlined in this document.
JIS is committed to the security and privacy of our students, faculty, staff, and parents. As such, we will not share your contact information with outside parties under any circumstances. We may access your contact information or demographic information for reasons pertaining to internal JIS matters and reserve the right to do so. For any other communications, we will provide opportunities to opt-in for those families interested in receiving further communications.
Please click here to read the full policy.
We authorize our child(ren’s) participation on all day field trips for experiential learning purposes in accordance with the conditions set out in our Parental Annual Consent Form. We will be notified when such trips take place, and overnight and/or high-risk trips will require the physical signature of a similar form for each trip as a condition of participation.
As the parent/guardian of an enrolled JIS student, I understand that:
- By making, or authorizing, a full or partial payment of JIS Enrollment, Tuition and Capital Fees, I give my consent to all JIS Terms and Conditions of Enrollment.
- It is my duty to ensure that my financial obligations to the school are discharged promptly (even if I am sponsored by our employer).
- Late payment of fees will result in penalty interest and may result in the withholding of enrollment, reports, and annual transcripts.
- Failure to respond to requests for settlement of late fees may result in a student's suspension
Refunds for a semester’s tuition and bus fees will be granted according to the following guidelines:
Enrolled students who withdraw by July 31 will receive a full refund of the semester’s tuition and bus fees. No refunds will be given to students who submit a withdrawal notice after July 31. Attendance of 6 days or more, at any time in the semester, will constitute attendance for the full semester and will not be entitled to a refund.
Enrolled students who withdraw by December 31 will receive a full refund of the second semester’s tuition and bus fees. No refunds will be given to students who submit a withdrawal notice after December 31, nor to a student who attends 6 days or more of school. Attendance of 6 days or more, at any time in the semester, will constitute attendance for the full semester and will not be entitled to a refund.
Refunds that remain unclaimed four years from the date of entitlement will be transferred to the JIS Operating Fund.
If a student will be temporarily withdrawn from JIS for at least one semester, the parents/guardian should contact the Admissions Office to discuss their options.
The Ministry of Education and Culture requires all students and their parent(s) to agree to the following statements:
Guarantee of Non-Employment: "Herewith, I confirm that during the above-named student's stay in Indonesia as an enrolled student, he/she will not work nor conduct business in Indonesia and that he/she will comply with Indonesian laws and regulations. In addition, confirm that during my/my child’s enrollment at Jakarta Intercultural School, in compliance with the Ministry of Education and Culture’s requirements for non-Indonesian citizens, and with Jakarta Intercultural School’s graduation requirements for non-Indonesian students, I/my child will enroll and receive credit for mandated Indonesian Studies courses and related programs."
Guarantee to Enroll in Mandated Classes: "I confirm that during my/my child’s enrollment at Jakarta Intercultural School, in compliance with the Ministry of Education and Culture’s requirements for Indonesian citizens and with Jakarta Intercultural School’s graduation requirements for Indonesian students, I/my child will enroll and receive credit for the three courses mandated for Indonesian citizens, namely: Bahasa Indonesia, PPKN (Civics) and Agama (Religion — 90 minutes a week of religious education including class attendance, coursework, and project work). In addition, I confirm that my child will sit/complete all mandated Ujian Nasional (National Examinations)."
All students who are not Indonesian passport holders must undertake a semester course of Indonesian Studies during their time at JIS once in the High School regardless of whether or not they have completed Indonesian Studies in our Middle School or other Schools. As a school in Indonesia, under the auspices of the Ministry of Education and Culture, we are committed to students completing this course, particularly as it is a legal requirement.