Terms & Conditions

Upon accepting an Offer of Admission from JIS, you accept and consent to all JIS policies, terms, and conditions of enrollment. Parent/guardian/student non-agreement or non-compliance with the JIS enrollment policy may result in withdrawal, admission, or exclusion from enrollment.

Disclosure, Consent, and Permissions

• Enrollment is contingent upon your full disclosure of your child's language, learning, social-emotional, and physical health history. Inaccurate or incomplete information could lead to incorrect grade level placement, academic struggles, or withdrawal of admission or enrollment.
• Enrollment is contingent upon your child’s successful completion of the most recent semester's work and it is your responsibility to provide proof of completion to Jakarta Intercultural School as soon as records become available.
• Enrollment remains provisional until the receiving campus has met with the student and the JIS Admissions Office has received all enrollment requirements.
• Your child was offered admission based on the approximate start date you indicated in your application. If your child's start date is delayed, it is your responsibility to inform the school. The school reserves the right to amend or withdraw enrollment.
• In enrolling your child, you commit to cooperate and collaborate with the school to provide the support and structure that your child requires for academic, behavioral, social, and emotional success.
• Your child's academic, social, emotional, and behavioral needs will be met within the scope of support services available at JIS.
• Your child's counselor may periodically check in with your child and your child's teachers to monitor progress and identify any additional support that may be required.
• You commit to attending periodic meetings as requested and give your consent if the school recommends further evaluations, external evaluations, or external support. You are responsible for the cost of any external support and/or evaluations.

 

Re-enrollment Policy

A student's enrollment at JIS is re-evaluated annually and is continued enrollment is contingent on:

• The school's ability to fully meet a student's support needs, including learning support and therapeutic services and English as an Additional Language.
• The student's good standing in both academics and behavior.
• The parent’s support of the JIS parent code of conduct.

At JIS, we believe that the success of our students involves positive partnerships with all members of our community. We expect students and parents enrolled at JIS and all persons on campus to uphold our school’s Code of Conduct and behavioral expectations.

As a member of our community, you can expect that JIS will:

• Encourage all community members to uphold our JIS mission, vision and values.

• Prioritize student learning in a safe and caring environment.

• Maintain a safe, respectful, and professional environment for all members of our community, both on campus and via our communications.

• Communicate with all members of the community and all stakeholders in a respectful manner. 

• Communicate with parents weekly via the Principal Newsletters from each division.  

• Share school-wide news via the weekly Head of School Update. 

• Provide official communication channels for you to meet with faculty and staff to discuss school-related matters. 

• Post and send any emergency information via JISNet and email as quickly as possible. 

• Uphold our contractual and professional agreements regarding conduct and behavior. 

• Follow all school procedures and regulations in regard to all policies including but not limited to: social media, data protection and child safeguarding.

In joining JIS, you commit to:

• Supporting and modeling the school’s mission, vision, values, dispositions, strategic objectives, and all initiatives that focus on the success of our students.

• Contributing to a positive school environment of unity, diversity, and inclusion.

• Interacting with JIS faculty and staff in a way that is respectful and conducive to the safe environment we provide for our students. 

• Communicating with all members of the JIS community and all stakeholders in a respectful manner. 

• Being an advocate for JIS and sharing factual information when asked about the  school’s history and your family’s experience. 

•  Supporting the school’s academic programs, and accepting that meeting country-specific or region-specific curricula outside of Jakarta Intercultural School’s curricula may not be possible or supported.

• Accepting and supporting your child’s grade level placement, class list placement, EAL placement, and support program placement and service model.

• Ensuring your child meets and fulfills all requirements for enrollment, course completion, and graduation.

• Reading, understanding, and ensuring that both you and your child follow academic and behavior policies presented in the Student/Parent Handbooks. 

• Working in partnership with the school and supporting your child at home in order to help them meet the school’s academic and behavioral expectations.

• Ensuring your child’s regular attendance at the school.

• Engaging in ethical recruitment and referrals of prospective families to JIS without expecting preferential treatment, tuition and fees discounts or commission. 

• Ensuring that your child will be living with a parent, or a legal guardian acknowledged by the school for the duration of their enrollment at JIS, including alternate supervision arrangements if both parents/guardians travel outside of Jakarta.

• Maintaining updated contact information via Powerschool and JISNET.

• Updating your child’s medical information as needed with our nursing staff.

• Reading all official JIS communications and staying up-to-date with campus events.

• Respectfully using facilities and understanding that student learning will be prioritized in terms of booking learning, common and athletics spaces. 

• Abiding by the school’s social media and data protection policies. 

• Following all of the school's procedures and regulations in regard to all policies including but not limited to: social media, data protection and child safeguarding.

In joining the JIS community you agree to uphold the above statements at all times. When these expectations are not met, the school reserves the right to withdraw enrollment, remove individuals from our campus, limit campus access, or revoke JISNet portal or Powerschool access.

I understand and agree that the school maintains cumulative records of all student files including application documents, school records, and confidential documents. Paper records are kept in locked file cabinets on campus. Digital records are stored in a secure, private, in-house server. Only certain staff and faculty have access to student records including,  School Administrators, Student Support Team members,  Admission Office personnel, and Campus Registrars. Parents have a right to request access to their child’s records, except those for which they have waived rights of access (e.g. Admission test results, confidential references). 

I understand and agree that upon a student’s withdrawal or graduation from JIS, the school will only forward documentation accrued during the student’s enrollment at JIS. The school will obtain written consent from the parent before forwarding confidential records. 

I understand and agree that the school will keep student files for five years after withdrawal of enrollment or graduation after which student records will be destroyed and/or permanently deleted from the server. High School transcripts will be kept indefinitely and securely as both digital and hardcopy documents. 

JIS has an institutional responsibility to protect children. In this role, we need to ensure that all children in our care are afforded a safe and secure environment in which to grow and develop, no matter what cultural background they come from. JIS endorses the United Nations' Convention on the Rights of the Child, of which our host country, Indonesia, is a signatory.

Upon enrolment, parents and students will be provided with the complete Child Safeguarding Policy. Below is the Child Wellness Covenant by which all JIS parents/guardians are expected to abide as members of our community.

 

JIS Child Wellness Covenant

We acknowledge that by enrolling our children at JIS, we understand the values embedded in the school’s mission and learning dispositions. We also recognize the importance of these values in the education of our children, and agree to reinforce these values at home.

I / We undertake to:

• Support the school’s Child Safeguarding Policy and guidelines on behavior and equal opportunities.
• Be present in Jakarta, and if we must leave, arrange a temporary guardian for our child/children, and inform the school of those arrangements, including emergency contact information, through a signed Parent Absence Notification form. This temporary guardian must be able to serve in the capacity of in loco parentis (in the place of a parent), with full authority to make parental decisions to ensure appropriate supervision and to respond to a medical emergency.
• Share in the responsibility to bring forth information that supports JIS’ Child Safeguarding Policy.

JIS Handbooks are designed to help you understand our academic programs, support systems, faculty contacts, expectations, and opportunities. Academics and behavior policies are detailed within these handbooks.  

New JIS families will be able to access handbooks upon enrollment. 

Families of students already attending JIS can access handbooks by logging on to JISNet and clicking this link. 

If you would like to request a copy in advance, please email admissions@jisedu.or.id

A goal of JIS is to provide a safe school environment where all students and employees are treated with respect and dignity and are free from bullying, intimidation and harassment. Bullying is a violation of the JIS Core Statements and will not be tolerated.

JIS is committed to educating staff, students, and parents to develop positive relationships to ensure that everyone’s right to learn and work in a safe environment is respected.

The components of such an effort will include the following:

• learning about and identifying the early warning signs and precursor behaviors that may lead to bullying;

• gathering information about bullying at school directly from students;

• establishing clear schoolwide and classroom rules about bullying;

• training adults, including all Classified Staff, in the school to respond sensitively and consistently to bullying;

• providing adequate adult supervision, particularly in less structured times and areas such as during breaks, near restrooms and eating areas.

• and, raising parental awareness and involvement in addressing problems.

The Head of School, with the cooperation and support of Administrators and the Counseling Team in each division, should maintain and implement specific procedures on early identification of bullying and other preventive strategies as well as reporting, investigating, remedying and tracking allegations of bullying.

All students, school employees, vendors and visitors (including parents) to campus buildings, buses, athletic fields or locations off-school premises involving school- related activities (i.e., field trips) are expected to conduct themselves in a manner consistent with the words and spirit of this policy. We all share in the responsibility to ensure that bullying does not occur.

For the purposes of this policy, bullying happens when someone is significantly hurt by the actions of others, that they fear that the mean behaviors will occur repeatedly, and feels powerless to prevent the behaviors from happening. Bullying may be premeditated or a sudden activity. It may be subtle or easy to identify, done by one person or a group.

Read the JIS Bullying Prevention Policy 

All families are made aware that if JIS determines a student requires English as an Additional Language at any point while enrolled at JIS, the student must join the EAL program in order to remain enrolled. There is a one-time EAL fee per student. Please refer to the School Fees page for details.

As part of JIS’ preventative Drug Policy, parents/guardians are required to sign this form at the time of enrollment. JIS operates a random drug testing program in the High School and Middle School whereby students are tested by using a urine analysis sample and/or a hair testing sample. If a student is found positive on a drug test the consequences are as follows:

First Offense:

• Parent-student-administrator/counselor conference at school.
• Minimum four-day suspension.
• Six sessions of counseling by an approved non-school counselor. Return to school contingent upon receiving documentation of student having attended the first session.
• Placed on a regular drug testing program.

Second Offense:  

• Expulsion

Drug use in a non-drug test situation:
Any student found to be in possession of, taking, being under the influence, buying, selling, giving, trafficking, aiding, or abetting the propagation of narcotics, stimulants, barbiturates, suppressants, hallucinogenic substances, inhalants, or marijuana will be recommended for expulsion.

JIS does not provide and therefore, is not obliged to provide any medical and non-medical coverage for any persons (students or non-students) for injuries or accidents during curricular, co-curricular or extracurricular activities on campus, off-campus locally and off-campus abroad. This also applies to JIS students, JIS parents and volunteers, non-JIS students, and non-JIS parents who participate in any JIS event on or off campus.

Parents are required to procure suitable personal health, medical, and travel insurance along with any other type of insurance that they may deem necessary, for their child(ren) and themselves before enrolling at JIS.

I understand that JIS rules and regulations will be in effect and that safety precautions will be taken, but I also understand that JIS as a Foundation, organs of the Foundation, school, or any individual employed by JIS cannot be held responsible for any events or accidents that occur or may occur except for gross negligence and willful misconduct of JIS or any JIS representative. In the event of an injury or accident involving my child, I understand that I will be informed as soon as possible. If I am unable to be contacted, I authorize the representatives of JIS to act on my behalf in a medical emergency involving my child, and I will bear all costs spent for such an occasion, except for the costs that the school explicitly covers.

In this regard, I will not bring any suit or assert any claim or initiate criminal nor civil proceedings against JIS or JIS representatives as a result of any actions taken to attend to my child(ren) or as a result of incidents involving my child(ren).

In the event of a medical emergency, the cost of getting my child to the nearest center of medical care to stabilize his/her condition will be borne by the school. All other medical costs will be my responsibility as the parent or legal guardian.

I agree to pay all costs, charges, and expenses incurred in relation to providing this medical care along with other associated costs. I hereby release JIS and JIS representatives from responsibility for all costs and expenses, and I also agree to assume any liability arising from their decision on my behalf. In this regard, I will not bring any suit or assert any claim, nor initiate criminal or civil proceedings against JIS or JIS representatives as a result of any actions taken to attend to my child(ren) or as a result of incidents involving my child(ren).

By enrolling at Jakarta Intercultural School you hereby consent to the processing of personal data by the Jakarta Intercultural School as detailed in the school's Privacy Notice and Data Protection Policy.

You understand that your personal data will be processed for various purposes, including admissions and enrollment processes, academic administration, financial management, health and safety purposes, legal and regulatory compliance, and communication and public relations.

You acknowledge that the types of personal data processed may include, but are not limited to, names, contact details, academic records, health and medical information, and photographs and videos.

You consent to the use of photos, videos, and audio recordings of yourself and your child/ren for communication and documentation purposes by the Jakarta Intercultural School, as described in the Privacy Notice and Data Protection Policy. You understand that these materials may be shared on official school social media accounts, the school website, and other official school communication channels.

You have been informed of your rights regarding my personal data, including the right to access, rectify, erase, restrict processing, object to processing, and data portability, as outlined in the school's Privacy Notice and Data Protection Policy.

You understand that while consent is voluntary, you must be specific when withdrawing consent, and it may not apply to all data processed by the school. Withdrawing consent may affect the school's ability to meet certain contractual or legal obligations. You acknowledge that withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal.

If you have any questions or concerns regarding the processing of your personal data or wish to exercise your rights under data protection laws, please contact the JIS Data Protection Officer at privacy@jisedu.or.id.

We authorize our child(ren’s) participation on all day field trips for experiential learning purposes in accordance with the conditions set out in our Parental Annual Consent Form. We will be notified when such trips take place, and overnight and/or high-risk trips will require the physical signature of a similar form for each trip as a condition of participation.

As the parent/guardian of an enrolled JIS student, I understand that:

• By making, or authorizing, a full or partial payment of JIS Enrollment, Tuition and Capital Fees, I give my consent to all JIS Terms and Conditions of Enrollment.
• It is my duty to ensure that my financial obligations to the school are discharged promptly (even if I am sponsored by our employer). 
• Late payment of fees will result in penalty interest and may result in the withholding of enrollment, reports, and annual transcripts.
• Failure to respond to  requests for settlement of late fees may result in a student's suspension

Refunds for semester school fees will be granted according to the following guidelines:

• Attendance of any day in a semester constitutes full attendance for the semester and no refunds for that semester will be given.
• Refunds will only be given to students who submit a Withdrawal Notice and Refund Form
• No refund will be given to students who submit a Withdrawal Notice after July 1 for the first semester, or December 1 for the second semester
• Refunds that remain unclaimed four years from the date of entitlement will be transferred to the JIS Operating Fund.

In the event that a student is temporarily withdrawn for a semester, parents can opt to:

• Pay the Annual Capital Fee and Tuition Fees for the semester of non-attendance to maintain placement, or
• Withdraw and request that the student is placed on the wait pool for readmission at the start of the following semester.

The Ministry of Education and Culture requires all students and their parent(s) to agree to the following statements:

Non-Indonesian Students 

Guarantee of Non-Employment: "Herewith, I confirm that during the above-named student's stay in Indonesia as an enrolled student, he/she will not work nor conduct business in Indonesia and that he/she will comply with Indonesian laws and regulations. In addition, confirm that during my/my child’s enrollment at Jakarta Intercultural School, in compliance with the Ministry of Education and Culture’s requirements for non-Indonesian citizens,  and with Jakarta Intercultural School’s graduation requirements for non-Indonesian students, I/my child will enroll and receive credit for mandated Indonesian Studies courses and related programs." 

Indonesian Students 

Guarantee to Enroll in Mandated Classes: "I confirm that during my/my child’s enrollment at Jakarta Intercultural School, in compliance with the Ministry of Education and Culture’s requirements for Indonesian citizens and with Jakarta Intercultural School’s graduation requirements for Indonesian students, I/my child will enroll and receive credit for the three courses mandated for Indonesian citizens, namely: Bahasa Indonesia, PPKN (Civics) and Agama (Religion — 90 minutes a week of religious education including class attendance, coursework, and project work). In addition, I confirm that my child will sit/complete all mandated Ujian Nasional (National Examinations)."

High School

All students who are not Indonesian passport holders must undertake a semester course of Indonesian Studies during their time at JIS once in the High School regardless of whether or not they have completed Indonesian Studies in our Middle School or other Schools. As a school in Indonesia, under the auspices of the Ministry of Education and Culture, we are committed to students completing this course, particularly as it is a legal requirement.